CHECKLIST FOR LISTED COMPANIES FOR CALLING AGM ON OR BEFORE 30th SEPTEMBER,2025

 CHECKLIST FOR LISTED COMPANIES FOR CALLING AGM ON OR BEFORE 30th SEPTEMBER,2025 

1. AGM Notice, Directors Report and Annexures to be prepared, reviewed and confirmed  

2. Date and time of AGM to be finalized 

3. Audited Financials for FY2024-25 in word format – Auditors Report with Annexures; Balance Sheet, Cash Flow Statement, Profit & Loss Account; Notes to accounts; schedules to Balance Sheet, Profit & Loss Account; Risk management objectives and policies - An analysis of assets and liabilities analysed (maturity analysis) according to when they are to be recovered or settled. 

4. Appointment of scrutinizer for the AGM 

5. Closure of Register of Members and share transfer books for the AGM 

6. Sending AGM Notice + Annual Report (including Directors Report, Audited Financial Statements, Auditors Report) to shareholders (email mode) – draft to be shared by RTA once the AGM date and time are confirmed (atleast 21 days before AGM) 

7. Dispatch of physical notice – web link to be shared with the shareholders (intimation to BSE and publication in newspaper- link for AGM notice and Annual Report).  

8. Intimating BSE about AGM details (date, mode, book closure etc.) – promptly after board meeting (approval of AGM date and financials)+ atleast 7 working days before book closure 

9. Publication of newspaper advt. (immediately after notice dispatch and atleast 21 clear days before AGM 

10. Intimation to BSE about book closure/record date (at least 7 working days before record date) 

11. Cut-off date for remote e-voting (not earlier than 7 days before e-voting) 

12. EVSN creation and EVSN activation for the AGM ; E-Voting schedule upload in Issuer login 

13. Remote e-voting start date (3 days before AGM) 

14. Remote e-voting end date (1 day before AGM – by 5 PM) 

15. Conduct of AGM via VC/OAVM (on or before 30.09.2025) 

16. Submission of AGM outcome to BSE (within 24 hours of conclusion) 

17. Submission of voting results and scrutinizers report to BSE (within 2 working days of AGM) 

18. Filing of Form AOC-4 XBRL (within 30 days of AGM) 

19. Filing of Form MGT-7 (Within 60 days of AGM) 

20. Filing of Form MGT-14 (within 30 days of AGM) 

21. Filing of Form MGT-15 (within 30 days of AGM) 

22. Uploading of annual report , AGM notice on website (at the time of dispatch to shareholders) 

23. Audited Financials to be updated in RBI (CIMS portal) : to be uploaded after AGM 

 

R V SECKAR FCS, LLB   79047 19295